Contractor Management
Every trade. Every instruction. Every confirmation. All in one place.
Book a Free Strategy CallWhat We Build
BuilderHQ's Contractor Management module gives you a single source of truth for every trade on every project. Issue instructions, track confirmations, manage variations, and maintain a complete audit trail — without chasing anyone on WhatsApp.
How We Deliver
Build Your Register
Import your existing contractor list or build it from scratch — with licence, insurance, and contact details.
Issue Instructions
Issue work orders and site instructions directly from the platform — contractors receive them instantly.
Track Confirmations
Every instruction has a confirmation status. Unconfirmed items trigger automated reminders at set intervals.
Manage Variations
Contractors submit variations through the platform. You review, price, and approve — all documented.
Maintain Compliance
The platform flags expired licences and insurances before they become a site risk.
Client Success Story
Challenge
A 24-unit apartment project had 18 active trades. Instructions were being issued via email and WhatsApp — with no confirmation tracking and regular disputes about what was agreed.
Solution
BuilderHQ Contractor Management centralised all instructions, introduced mandatory read-receipt confirmation, and automated variation documentation.
Result
Zero disputed instructions across the final 6 months of the project. Variation disputes reduced by 90%. PM saved 6 hours per week on contractor follow-up.
Common Questions
Do contractors need to download an app?
No. Contractors receive instructions via email or SMS and can confirm, query, or submit variations through a simple web link — no app download required.
What happens if a contractor doesn't confirm?
The platform sends automated reminders at intervals you configure. After a set number of reminders, the PM is alerted to follow up directly. Every reminder is logged.
Can we manage subcontractors of subcontractors?
Yes. The platform supports multi-tier contractor relationships. You can track who is responsible for each scope item at every level of the supply chain.
Ready to Get Started?
Book a free 30-minute strategy call. We'll scope your contractor management project and give you a clear plan and quote.
Book a Free Strategy Call